Privacy policy
Last updated 11 November 2026
Mailroom is an email program used internally by Naira Mail Ltd (company number 08268072). It runs only on the computer where it is installed. This policy explains what it does with the data in a mailbox you connect to it.
What Mailroom accesses
When you connect a Google account with "Sign in with Google", Mailroom asks Google for:
- Your Gmail (
https://mail.google.com/), so it can list, read, send, move, label and delete email in that mailbox over IMAP and SMTP, when you ask it to; - Your email address (
openid,email), so it knows which mailbox you signed in to.
Where your data goes
- Your email is fetched straight from Google to the computer running Mailroom, and shown there. It is not sent to Naira Mail Ltd or to anyone else. There are no Mailroom servers.
- The sign-in Google issues (a refresh token) is stored only in a settings file on that computer. It is never shown in the app and never leaves the computer.
- Mailroom keeps a few things on that computer to work: your mailbox settings, unsent drafts, and notes, tasks and pipelines you create. Your email itself stays with Google.
- Mailroom does not use your data for advertising, does not sell it, and does not use it to train any AI or machine-learning model.
- If you have connected one of your own customer-record (CRM) systems to Mailroom and choose to log an email to it, only the sender's address, the subject and the date are saved there, and only when you click to do so.
Google API Services User Data Policy
Mailroom's use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
Removing access
Removing a mailbox in Mailroom deletes its sign-in from the computer and asks Google to revoke it. You can also remove Mailroom at any time at Google Account › Your connections to third-party apps & services.
Contact
Questions about this policy: info@nairamail.co.uk.